Personal Assistant to Executive

The CHI Software team is not standing still. We love our job and give it one hundred percent of us! Every new project is a challenge that we face successfully. The only thing that can stop us is... Wait, it’s nothing! The number of projects is growing, and with them, our team too. And now we need a Personal Assistant to Executive.

About the role

We are seeking a highly organized and proactive Personal Assistant to provide high-level administrative support to the executive. The ideal candidate will have exceptional communication skills, a professional demeanor, and the ability to manage a wide range of responsibilities in a fast-paced environment. Proficiency in spoken and written English is essential, and knowledge of Spanish is a plus.

Key Responsibilities:

Manage the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
Handle all correspondence, including drafting and responding to emails and other communications on behalf of the executive.
Assist with personal and business-related tasks as needed.
Coordinate internal and external meetings, including preparing agendas and taking minutes.
Conduct research and prepare reports or presentations as required.
Liaise with internal teams and external stakeholders to ensure smooth communication and project execution.
Manage confidential and sensitive information with the utmost discretion.
Oversee special projects and ensure deadlines are met.

Qualifications:

Proven experience as a Personal Assistant, Executive Assistant, or similar role would be a huge plus.
Upper-intermediate and higher levels of spoken and written English is required.
Knowledge of Spanish is an advantage.
Strong organizational and time management skills, with the ability to prioritize and multitask.
Excellent verbal and written communication skills.
Ability to work independently and handle multiple tasks under tight deadlines.
High level of attention to detail and accuracy.
Proficient in Microsoft Office (Word, Excel, PowerPoint) and other office productivity tools.
Strong problem-solving skills and resourcefulness.
Ability to maintain confidentiality and exercise discretion.